We're Hiring! The CIDP is looking to hire a manager for the centre to replace an upcoming retirement. Please read the job description and requirements below. Please note that the description below has been edited for brevity. The full job posting can be found at the links below.
Application deadline is June 22, 2026.
*Internal ¾ÅÐãÖ±²¥ candidates should log into the CareerQ Portal and look for job #
Job Summary
Reporting to the CIDP Director, the Manager is accountable for the effective management, planning and coordination of the overall administration of the Centre. The Manger supports the Director and Deputy Director(s) in short and long-term strategic and operational planning, financial management of operational, research and endowment funds, financial and budget planning, procurement, facilities management, and human resources management. The incumbent acts as the main point of contact for communication and liaison for the Centre with other units, departments, faculty, student/research assistants, and external Canadian and international agencies. The incumbent will assign work and supervise staff and graduate research assistants, and make decisions regarding recruitment, scheduling, delegation and training.
Job Description
Financial Management:
- Prepare budget proposals in collaboration with the Director.
- Administer all the Centre’s research, trust and operating funds; reconcile statements and prepare and monitor the Centre’s budgets. Monitor project spending, process all transactions, maintain spreadsheets and accurate records, analyze data and resolve problems as they arise. Manage credit card accounts, determining expenditures and reconciling monthly statement.
- Administer budget and department accounts, monitor account activity to ensure the accuracy and validity of all transactions, oversee the allocation of all resources to the department. Reconcile monthly financial statements.
- Process departmental financial transactions.
- Generate reports and financial forecasts to meet operational and strategic planning requirements.
Research and General Operations:
- Provide administrative support to the Centre, its members and the Director/Deputy Director(s), and participate in the planning and development of procedures and policies for the Centre. Coordinate and review grant and contract applications for submission, maintain follow-up with PIs and researchers, and provide interim and final reporting to stakeholders throughout the projects/contracts lifecycle.
- Plan and oversee conferences, workshops, special events, and meetings both on campus and off-site. Submit event proposals and quotes; negotiate contracts with partner organizations, venues and advertisers. Coordinate travel arrangements, promote events, oversee registration, manage electronic registration databases, delegate tasks and manage logistics.
- Prepare drafts and submit Annual Reports for internal and external agencies.
- Coordinate and plan for physical services such as space allocation, assigning and maintaining equipment, security, purchasing supplies, software, hardware, furniture and office equipment, maintaining inventory, scheduling maintenance/repair issues.
- Manage space allocation, building maintenance, and renovations. Serve as the primary liaison with external service providers, as well as the University’s own service staff from Physical Plant Services (PPS) and Information Technology Services (ITS).
Human Resources Management:
- Coordinate arrangements for the yearly exchange of the visiting defence fellows and visiting researchers/scholars.
- Plan, prioritize and manage the work of employees, providing strategic and tactical advice, guidance and coaching. Identify the need for staff resources, participate on staffing committees, and make effective recommendations regarding employee selection.
- Provide work direction, and technical/functional guidance to casual staff. Schedule and assign work, oversee its completion. Coordinate and monitor work flow.
- Schedule and approve, or recommend the approval of, casual employees’ hours of work, overtime and absences. Monitor and oversee casual employees’ attendance.
- Manage performance by establishing performance standards, reviewing and evaluating performance and conducting formal performance reviews on an ongoing basis.
- Assess staff training and development needs and ensure that employees receive training required.
Communications:
- Act as main contact for the Centre, and resource person to the Directors. Liaise with others in the School of Policy Studies, within the University, and with outside partners, agencies and organizations. Resolve problems, redirecting when necessary to the Director or Deputy Director.
- Define and manage the IT requirements of the Centre; providing support for equipment and software. In consultation with the Communications Coordinator, determine the Centre’s requirements for equipment and software, sourcing and purchasing as required. Install software upgrades, assist with staffs’ adaptations to new programs and provide staff with ongoing software support and training.
- Serve as the Centre’s representative for departmental and faculty manager meetings.
- Serve as the Departmental IT Representative and support person for the Centre and surrounding units, and Departmental Communications Representative for the Centre.
REQUIRED QUALIFICATIONS:
- University degree in a relevant field.
- Progressively responsible management experience, including financial management & planning, project responsibilities, and supervising staff. (minimum 5 years)
- Experience managing numerous accounts and demonstrated competency with bookkeeping and accounting practices.
- Proven leadership and team building ability.
- Previous work in a university or other academic environment is preferred.
- Knowledge of issues related to national defence, international security, international relations, foreign policy, and related issues within the scope of the Centre is an asset.
- Knowledge of collective agreements and working in a unionized environment is an asset.
- Consideration will be given to an equivalent combination of education and experience.